Purchase Orders/P.O

Purchase Orders/P.O

Today we will discuss Purchase orders means if you are going to purchase something you have order your vender. For example you want to purchase 30 computers for your company from Dell inc. there should be a vender and an inventory. For this move your curser to “Task” and select the “Purchase orders” from below like the following picture:

  

Or you can reach there by another option like you can see a “Navigation Aid” in your Peachtree software in left side just click over like the picture :

When you will click over you will find the following picture :

Vender ID:   Here you have to select the vender from you want to purchase computers like Dells in this case. Keep in Mind if you did not make a vender already double clicks over there and a window will be appearing to maintain the vender.

Date:  you should select the specific date in which you are ordering.

Good Thru: Date thru means select the date on which you want your order to be reached.

P.N:  it’s a Purchase order Number which is necessary to write other wise your transaction will not be valid.

Quantity: The number of items you want to purchase in this case 30 computers is the Quantity.

Received: It will be unselected right now we will discuss it in later steps.

Item: Means which item you want to purchase KEEP IN MIND here you have to maintain the inventory regarding this item, if you did not maintain earlier then you can maintain it here by double clicking over.

Description: when you will select the item ID the description will automatically appear.

G/L Account: Here you have to select the inventory in which your item will be saved. Like Raw material inventory or finished goods inventory here in this case you will select finished good inventory.

Unit Price: here you have to mentioned the unit price that is being offered to you to buy that particular product in this case the computer and the unit price is Rs. 30000

Amount: when you will write the per unit price it we automatically filled by the software after multiplying.

When you will receive the order

 At the time when you will be receiving you order you have to enter it in the software that you have received it. For this you have click over the “Tasks” and after that click on the “Purchase/Receive Inventory” like the following picture:

When you will click over you will find the following picture:

Here you have to select the Vender ID if you have given the P.N then your Apply to purchases:0.00 will shift to Apply to Purchase Order:0.00. But if it does not shift then you back and give the P.N there and then select the desired vender in this case the Dell Inc. Like the following picture:

After that you have to select the P.N then the screen will appear like the following picture:

Here you just have to write the received quantity.