UCP Students Blogs: Maintain Venders

Maintain Venders

Maintain Venders are used to enter and change the suppliers and company’s information who are supplying products to us which can be on credit basis and on cash basis.

Now move your curser to maintain menu and click over, you will find the option falling down just select the second option that is “Vender" like following window:

When you will click on you will find the following window:

Here the upper side is known as “Header” and the lower side is known as “Tabs”.

In “Vender ID” you have to write the ID related to your vender like 100,200,300 and something like that,

And in “Name” you have to write the name of your vender like Ali Furniture.

In look-up button you can find the find the venders that already exist.

Now in “General Tab” you have to write the information regarding your vender like his contact, Account Number, Address and such forth.

Click on the next tab that is “Purchase Default” when you will click over your window’s display will be look like that following picture.

Here you have to write who is your “Purchase Rep”“Purchase Account”

And also can select the medium like Paper or E-mail.

The next Tab is “Custom Field” when you will click over your display will be look look like the following picture:

Here you can write the extra information like the office manager, account representative and such forth.

The next and last tab is “History” when you will click over your display will be look like the following picture:

Here you can maintain the History like the Vender Since, Last invoice Date, Last invoice Amount, Last payment date and Last payment Amount.

Vender Default Information

Now moving on we are going to discuss that is a customer become a defaulter how can we measure it and how can be base for. Move you curser to “Maintain” and click over as you will click a list will fell down, here you will find the 11^th option that is “Default information” when you move your curser to that point a sub list will be appeared, here the second option is “Vender”. You can follow the picture below.

In first Tab you will find “Payment Terms” and several options related to it that are:

By default this window will look like the above picture but as you will click on C.O.D you window display will be changed like the following picture.

Here I would like to tell you a term that is:

C.O.D:

This is stands for Cash on delivery means when the good will deliver then cash will be received. You will see that the display has been changed and you will see that you can make changes only in Credit Limit.

As you will click on the “Pre paid” your display will be remain same like the above picture.

Prepaid:

This means that you are paying the amount in advance. But as you will click on the “Due in Number of days”, your window’s display will be changed like the following picture;

Due in number of days:

It means that you are determining that the amount will pay with in this period. And as you will click on “Due on day of next month” your display will be changed like the following picture.

Due on day of next month:

It means that the amount should be pay on that particular day of next month. And as you will click on “Due at end of month” your display will be look like the picture below,